You are hereReserving Space @ e5

Reserving Space @ e5

By e5 organizer - Posted on 13 September 2008

Until further notice: we will not be processing reservations for after July 31, 2012.

encuentro 5 is one of many progressive venues for the Boston-area social justice and social change community. It offers an event space, offices, and a number of shared resources. [SCROLL DOWN FOR FORM]

Other important venues include the Community Church of Boston, the Democracy Center, Lucy Parsons Center, the Non Profit Center Boston, and Spontaneous Celebrations (click here for a map). Many student and campus organizations often have access to venues on their respective campuses.

One major shortcoming of encuentro 5 is that we are housed in an old building that is not wheelchair accessible. We are working to change this and will provide updates on our progress. If you choose to host an event at e5, please let your attendees know that the space is not currently accessible, that we are working to change this, and that they can plug into the project by visiting access.encuentro5.org.

If you would like to reserve a space for a meeting and/or event, please consult the e5 calendar and find an available date. PLEASE NOTE: A RESERVATION DOES NOT MEAN THAT YOUR EVENT IS CONFIRMED. YOU MUST RECEIVE AN EMAIL RESPONSE FROM US TO CONFIRM THE EVENT. Generally, e5 can accommodate a MAX. of 2 meetings/events for any time slot. There are two meeting spaces: the Main Event Hall for meetings/events of 10 people or more and the Crazy Horse Conference Room that holds 8-10 people. Please carefully read our guidelines and then fill out the form below.

COSTS: We ask organizations to help cover the costs of hosting events and use $1/person based on the project total attendance (with a minimum fee of $30 per 3-hour block of time). For fund raising events, we suggest a larger donation - $90 or 15% of the gross (whichever is higher). Please use these guidelines to calculate the amount for the donation field below. We also offer use of equipment including a digital projector, sound system, etc. Please see below. Donations for usage of the space can be left in an envelope in the form of cash or check (made out to Mass. Global Action) and slipped into the Donations Box located beside the entrance door.

If your organization is interested in joining encuentro5's group of resident organizations, please see the resident organizations' questionnaire.

To find out about supporting e5 as a sustainer, please check out e5's Sustainer's Program.

First Name: *

Please provide your full first name, capitalizing the first letter.

Last Name: *

Please provide your full last name, capitalizing the first letter.

Organization:

Please enter the organization's full name, you may append the acronym afterwards.

Contact Email Address: *

Please provide your e-mail address. A confirmation e-mail will be sent to this address.

Contact Telephone Number: *

Please enter your telephone number including the 3 digit area code.

Will you be present at the event?: *

Yes

No - If not, please add a contact person below who will attend the event and can be reached in the case of an emergency.

Emergency Contact's First Name:

Emergency Contact's Last Name:

Emergency Contact's Email Address:

Emergency Contact's Telephone Number:

Event Title: *

Please provide your event's title

Event Description: *

The information you provide here will be used on our home page to advertise your event.

Event Date: *

Confirm Event Date: *

Please write the date for the requested event in the mm/dd/yy format.

Event Start Time: *

Please enter the proposed start time for your event. Be sure to include the time you need to set up..

Event End Time: *

Please enter the proposed end time for your event. Be sure to include the time you need to clean up/break down.

Multiple Dates?:

If you need additional dates for the SAME event/meeting, please enter those dates above using the standard Month/Day/Year MM/DD/YY format followed by the times.

Estimate your attendance: *

Provide an estimate of the number of people you expect to attend this event. Note: we will use this number to estimate the cost of the venue.

Laptop Computor:

Yes

We have a Windows Vista and Ubuntu Linux laptop for presentations and video screening available for $10/3hours for use at e5 only.

Sound System:

Yes

We have full sound system available for $25/3hours for use at e5 only. Use of the system is conditional on the event organizers having a knowledgeable operator available for the system.

Video Projector:

Yes

We have a 2100 lumens DLP Optomo digital projector for presentations and video screening available for $30/3hours for use at e5 only.

e5 Clean-Up Checklist: *

Yes, I have read and agree to respect the e5 Clean-Up Checklist

I have questions about the e5 Clean-Up Checklist (Please send email)

I am not able to comply with the e5 Clean-Up Checklist

The e5 Clean-Up Checklist is attached below.

Projected Donation: *

Based on the number of people, time at e5 and equipment requested, how much is your organization able to donate for this event? Use the guidelines above to generate your estimate.

CAPTCHA

This question is for testing whether you are a human visitor.

Math Question: * 8 + 3 =

Solve this simple math problem and enter the result. E.g. for 1+3, enter 4.

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Clean Up Checklist! Yay!	90.36 KB

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