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Learn The Asana Basics / Workspaces /

Workspace basics

A Workspace, like an Organization, is a collection of people and the projects and tasks they work on together. The main difference between Organizations and Workspaces is that Workspaces are not divided into teams and are not affiliated with your company’s email domain.

If you sign up for Asana with a personal email address (like @gmail.com or @yahoo.com), you won’t have the option to join or create an Organization. Instead, you’ll use Workspaces.

Use a Workspace if any of the following are true:

  • You do not have a company email address
  • You want to use Asana separately for projects not associated with your company
  • You are using Asana to manage personal tasks

If you also belong to an Organization, you will see Workspaces referred to as “Personal Workspaces” in the app, to distinguish them from Organizations, which you’d primarily use for work.

Things to know:

  • Workspaces are self-contained: projects and tasks cannot move between Workspaces or be moved into Organizations
  • You can join many different Workspaces with many different sets of people
  • No one can see a list of all the Workspaces you belong to
  • You can create a Workspace yourself, or accept an invitation to join one
  • If you associate both a company email and a personal email with your Asana account, it’s possible to have both Organizations and Workspaces in your account

Workspaces vs. Accounts

When you sign up for Asana, we create an Asana account for you and associate it with your email address and your name. You can use this account to create and join different Workspaces and/or Organizations.

Workspaces vs. Organizations

Both Workspaces & Organizations contain people and their projects and tasks. Organizations, however, are explicitly tied to a corporate (non-personal) email address and contain teams.

To be part of an Organization, you must have an email address that matches the email domain associated with that Organization. Once you are part of an Organization, you can join one or more teams. Workspaces function much like those teams, but are not connected to Organizations.

Workspaces vs. Teams

Teams only exist as a subsection of Organizations. Workspaces have nothing to do with Organizations.

Workspaces vs. projects

Workspaces contain projects, which are lists of tasks that you and your teammates create. Projects are described in more detail in the Projects section of the Guide, and tasks are explained in the Tasks section.

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