Wikipedian in Residence

Wikipedians in Residence are Wikimedians who dedicate time to working in-house at an organization. Wikipedians in Residence are usually financially compensated by the institution or by a Wikimedia chapter, but they may also be volunteers. The Wikipedian in Residence model was first piloted by the GLAM initiative, but has since been adopted to other types of organizations.

Are you considering if a residency is right for your institution? Check out The Children's Museum success story for a testimonial from the museum's Director of Websites and Emerging Media. For more information about past projects carried out by residencies, view the case studies or read on.

[edit] Core characteristics of a Wikipedian in Residence

• Serves as a liaison between the organization and the Wikimedia community to promote a mutually beneficial cooperation.
• Promotes understanding of Wikimedia among staff at the organization through workshops and events.
• Works with organizational staff to digitize, compile, and organize resources that can be shared with the Wikipedia community.
• Facilitates the improvement of content by the Wikipedia community, rather than directly editing articles as a core goal.
• Coordinates events, such as Hack-a-Thons, Edit-a-Thons, or Backstage Passes, that bring Wikipedians on-site to work with staff on content creation and improvement.
• Avoids Conflict of Interest by not editing articles directly relating to the organization.
• Formally coordinated by the institution, allowing the resident to work closely with staff for various projects.
• Ultimately, a residency lays the foundation for a more lasting partnership between the Wikipedia community and an organization.

[edit] Types of projects carried out by residencies

Infographic with compiled data from July 2011.

Activities organized by Wikipedian in Residence are broad and varied. Some of these projects include:

• Facilitating content improvement in partnership with curators and the Wikipedia communities
• Coordinate image or multimedia donations
• Organizing visits/events (e.g. "backstage passes" for Wikipedians)
• Organizing challenges and competitions, that promote article improvement
• Teaching about Wikipedia practices and values, etc.

[edit] How to find a resident

The best way to locate a potential Wikipedian in Residence is to connect with your local Wikimedia chapter. If there is no chapter for your area, you can post an inquiry on the talk page of an appropriate WikiProject on Wikipedia. Often these can be found through WikiProjects associated with your city, state, province, or country. Check the WikiProject Geographical Directory to get started. You can also Contact us or send an email at glam wikimedia.org.

[edit] Essential Criteria

• On-site attendance, "in residence" means being physically based in the organisation for most of the time.
• Working for mutual benefit whilst upholding the policies of both the institution and Wikimedia.
• Enabling of community interaction in both directions.
• Avoid conflict of interest, especially when editing articles about the institution, itself.
• Teaching ability - to GLAM professionals about Wikimedia and vice versa.

[edit] Recommendations for the institution

• On-staff "champion" who supports the project officially from within the organisation.
• Clearly defined role for the project - not mixed with other social media/web management.

[edit] General Criteria for an Ideal Wikipedian (not gospel)

• Knowledge of the profession
• Charisma to encourage a group of volunteers to support the project.
• Presentation skills, and the patience to explain free-licenses/wikipedia... frequently.
• Existing Wikimedian in good standing.

[edit] Sample job description

[edit] Different successful formats

Time allocation

• Fulltime for a very short period (e.g. British Museum project, 5 weeks)
• Fulltime for a longer period (e.g. Chateau de Versailles project, 6 months)
• Part time for a long period (e.g. Children's Museum of Indianapolis project, 1 year)

Rewards

• Wholly unpaid (e.g. British Museum project)
• Study credit (e.g. The Children's Museum of Indianapolis project, first 3 months)
• Stipend/scholarship (e.g. Chateau de Versailles)
• Paid internship (e.g. NARA projects)
• Contract employee (e.g. The Children's Museum of Indianapolis project, year 2)

Recruitment method

• Published job offer through official recruitment process (e.g. NARA) [could add Chapter rep. to interview panel if necessary].
• Outsource recruitment to local Wikimedia Chapter (e.g. Versailles project)
• Informal recruitment through existing social media connection (e.g. Indianapolis Museum of Art)
• Identify existing Wikipedia community leader in relevant field (e.g. Israeli Museum)
• Self-initiated contact from a Wikimedian to the institution (e.g. British Museum)

[edit] Wikipedians in Residence

[edit] Seeking applicants

[edit] Details on specific residencies

• British Museum: Presentation | Blogposts 1 2 3 4
• The Children's Museum of Indianapolis: case studies | project page

[edit] Further information

• Wikipedians in Residence: Two Years of Open Culture, Open Knowledge Foundation blog, Lori Phillips.
• How Does a Wikipedian in Residence survive?, The GLAM-Wiki Experience, Alex Hinojo.
• In-Residence Around the World, Wikimedia blog, Liam Wyatt.
• GLAM information Scoop.it, compilation of blogs & press regarding residencies and GLAM initiatives in general