Privacy Statement

Asia Society Web Site Privacy Statement

The Asia Society last amended this Privacy Statement ("Statement") on December 1, 2006. This Statement has a special section about "Children Under Age 13 Who Use Our Site."

This Statement describes how the Asia Society collects and uses information from our web sites' visitors, including Asia Society members. This Statement applies to the web sites we control and which are accessible via the following domains: asiasociety.org, asiasociety.net, asiasociety.com, asiasource.org, askasia.org, asiasocietymuseum.org, asiafood.org, asiainnyc.org, asiasocietysocal.org and internationaled.org (collectively, "Our Site"). This Statement does not apply to any other web pages or web sites. For example, it does not apply to asiastore.org (which is addressed in more detail below), to asiasociety.org.au, to sites hosted by organizations that may collaborate with us on special projects or to any other third-party sites. You should review those sites' privacy statements to find out how they protect your privacy.

By using Our Site, you consent to our collection and use of information about you in accordance with this Statement. We may change this Statement by occasionally posting an updated version of it on this page. If we decide that it is appropriate, we may also post a notice of the update on Our Site's home page at www.asiasociety.org/. By continuing to use Our Site after we have posted any changes, you agree to the terms of the updated Statement. This Statement is part of the Terms that govern your use of Our Site, so please read the entire Terms.

We collect two kinds of information from Our Site's visitors: anonymous information and personally identifiable information.

Anonymous Information

Our servers automatically log certain information that does not personally identify you ("Anonymous Information"). We use this Anonymous Information in aggregate form to help us manage and improve Our Site. The Anonymous Information we record includes, for example, the pages you visit on our Site, the amount of time you spend viewing those pages, the links and advertisements you click, the browser you use, the address of the web page that referred you to Our Site, and your Internet Protocol address, which tells us about your location and your connection to the Internet.

We do not link Anonymous Information with personally identifiable information. However, we reserve the right to do so, in our discretion, for safety or security reasons or to comply with the law.

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Personally Identifiable Information ("Personal Data")

We also collect personally identifiable information that you voluntarily provide to us through Our Site ("Personal Data"). For example, we collect Personal Data when you fill out a member registration form, sign up for a program or event, subscribe to an email newsletter, submit a request for information, complete a survey or make a donation or purchase. The types of Personal Data that we collect include:

• Name
• Postal address
• Email address
• Telephone number
• Age
• Sex
• Racial or ethnic information
• Educational background
• Professional and employment-related information, including salary
• Financial information, such as credit card numbers
• Hobbies and special interests
• Other memberships and affiliations you have

We use Personal Data for the purposes for which you provide it, and for other purposes unless you ask us not to do so, including:

• To fulfill orders for membership, services or products
• To manage memberships and other subscriptions to our services
• To process registrations for events, courses and other activities
• To facilitate participation in contests or surveys
• To personalize services provided to Asia Society members and visitors to Our Site
• To promote our other activities, services or products to you
• To send communications to you on behalf of other organizations that we believe may be of interest (see more detail below under "Communications Sent to You")

We may also collect personally identifiable information that you provide to us about other people. We use this information only for the purpose for which you originally provide it. For example, if you submit another person's email address in order to have material from Our Site forwarded to them (also known as an "email-a-friend" feature), we do not keep the other person's email address.

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Cookies

Some parts of Our Site rely on cookies, which are small data files placed on your computer. We use cookies only to improve your browsing experience. For example, Our Site's cookies allow you to return to a web-based form that you left partially completed without having to fill in the form from scratch. We do not use cookies to track your preferences or your use of Our Site. You can disable the cookies function, or delete existing cookies, through your web browser's options menu.

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Communications Sent to You

We distribute newsletters and other communications by email and regular postal mail. We send these communications to you only if you have signed up to receive them or if you have agreed to receive them as part of an Asia Society membership. We may also use your Personal Data to contact you individually if you initiate correspondence with us. For example, if you email us, we may respond using the contact information you provide.

From time to time, we may use your Personal Data to allow other organizations to send communications that may be of interest to you. We (or our agents) send these mailings on behalf of the other organization, which does not have access to your Personal Data at any time. We exclude our database of Asia Society members from these mailings.

If you no longer wish to receive one or more types of communications, we will happily honor your request. To unsubscribe, simply follow the instructions we include in the mailings we send you, such as the "unsubscribe" link you will find in our email messages. You may also submit your requests to webmaster@asiasociety.org or Asia Society, Attn: Online Privacy, 725 Park Avenue, New York, New York 10021.

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Sharing Information with Third Parties

We do not share, transfer or release Personal Data to third parties besides the contractors who provide us with services necessary to our operations (“Service Providers”).  Our Service Providers help us with, for example, web hosting, order fulfillment, subscription management, conference registrations, survey administration, software development, database maintenance, web site consulting and credit card processing.  These Service Providers may have access to your Personal Data.

In addition, we may occasionally refer you to a Service Provider’s site for help in serving you.  For example, we may link you to a Service Provider’s site to process a conference or program registration, to take an order for special Asia Society publications or to gather survey responses.  When you follow a referral or a link away from Our Site, you leave Our Site.  This Statement applies only to Our Site, and not to our Service Providers’ sites.  You should review their privacy statements to find out how they protect your privacy.  (Please see the next section of this Statement for separate information about the AsiaStore web site.)

Finally, we reserve the right to disclose and use Personal Data for necessary purposes, including:  to protect our proprietary rights; to protect the safety of customers, employees or property; to carry out a sale or transfer of some or all of our assets; or when we, in good faith, believe that the law requires us to do so.

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AsiaStore

Yahoo! Store hosts AsiaStore’s web site ("AsiaStore.org") for us.  Therefore, AsiaStore.org is not part of Our Site.  This Statement applies only to Our Site, and not to AsiaStore.org.  You should review Yahoo! Store’s privacy statement to find out how they protect your privacy.

Yahoo! Store provides us with the Personal Data that you submit to them through AsiaStore.org.  This Personal Data may include your name, postal address, email address, telephone number, Internet Protocol address, the web pages you viewed, the type of browser you use, your purchase history, financial information (such as credit card numbers) and other information needed to bill and ship products to you.  We use this Personal Data to process your order and ship your purchases to you.

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Forums, Bulletin Boards and Chat Rooms

Our Site includes forums, bulletin boards and chat rooms (collectively, “Forums”) that allow you to communicate with other participants in selected Asia Society activities.  We frequently use passwords to limit access to the Forums to each activity’s participants.  However, your posts to the Forums are not private or confidential.  You should consider all material you submit to the Forums to be public.

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Children Under Age 13 Who Use Our Site

We do not knowingly collect personally identifiable information via Our Site from anyone under 13 years of age, unless it is necessary to respond to a one-time request. Once the request has been answered, we will delete the requesting child's personally identifiable information.  If you are a parent or guardian and you believe that your child under age 13 may have provided personally identifiable information to us through Our Site, please contact us at webmaster@asiasociety.org or Asia Society, Attn: Online Privacy, 725 Park Avenue, New York, New York 10021.

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Review and Correction of Personal Data

If you would like to review, correct or delete your Personal Data, you can write to us webmaster@asiasociety.org or Asia Society, Attn: Online Privacy, 725 Park Avenue, New York, New York 10021.

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Security

When Our Site uses online forms to collect sensitive Personal Data like credit card numbers, we secure the form with Secure Socket Layers (“SSL”) encryption, one of the most widely accepted and tested forms of data encryption.  With less sensitive Personal Data, we use password protection.  We also take the following precautions with your Personal Data and other information:

• Firewalls
• Software to detect viruses and other intrusions into Our Site and computers
• Secure hosting environment for our web servers
• Storage of Personal Data on password-protected computers
• Restricting access to Personal Data to necessary Asia Society staff

Of course, no mechanism can guarantee that information storage or transmission over the Internet is perfectly safe.  We make no warranty, guarantee or representation that Our Site is protected from viruses, security threats or other vulnerabilities or that your Personal Data is always secure.  Accordingly, you provide us with your Personal Data at your own risk. 

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Location of Servers and Transfer of Information to the United States

Our servers are located in the United States.  If you are located outside of the United States, please note that your Personal Data will be transferred to and stored on a server located in the United States.  By submitting your Personal Data to us, you consent to this transfer and to the collection, storage, processing and use of Your Data in the United States.

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Links to Third Parties

Solely for your convenience, Our Site contains links to third-party web sites and content providers which may interest you.  If you follow any link to a third-party site, you leave Our Site.  You should review those sites’ privacy statements to find out how they protect your privacy.

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Comments and Questions

To request a clarification of this Statement or to send comments about it, please contact us at webmaster@asiasociety.org.

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Your California Privacy Rights

Beginning on January 1, 2005, California Civil Code Section 1798.83 permits customers, members and visitors to Our Site who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes.  To make such a request, please write to us at webmaster@asiasociety.org or Asia Society, Attn: Online Privacy, 725 Park Avenue, New York, New York 10021.

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