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  • > Outlook Manipulator

Exchanges data between FileMaker Pro and Microsoft Outlook

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The Outlook Manipulator plug-in allows FileMaker Pro to exchange data with Microsoft Outlook Contacts, Calendar, Tasks, Mail, Notes and Journal for the "user’s" default folder, public and shared folders within the Exchange Environment. By using this plug-in your users can become more efficient through the elimination of double entry. As information gets entered into your FileMaker database during the day your users Outlook folders are updated. This allows your users the ability to synchronize with their mobile devices such as a Blackberry or iPhone.

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KEY FEATURES:

Contacts:
Centralize your entire company’s contact list by using this powerful plug-in to pull Outlook contacts from each user into FileMaker. Once all your contacts are centralized in FileMaker, then you can push all records from FileMaker to Outlook allowing each user to update their Outlook contacts. You can also exchange data with public or shared Outlook contacts and even access and create distribution lists.

E-mail:
Use the plug-in to import and parse e-mails from Outlook into FileMaker. Once all e-mails are in FileMaker, then you can have a complete archive of all e-mail correspondence in FileMaker allowing the entire company to view the e-mail history between any customer and employee. You can also send plain text or HTML formatted e-mails with multiple attachments from FileMaker and suppress the Outlook security dialog.

Shared and Public Folders:
Use the plug-in to push or pull to shared or public folders in an Exchange Environment.

Calendar Integration:
Use the plug-in to push your FileMaker events into Outlook. Once the events are in Outlook you can sync your mobile devices such a Blackberry or iPhone with Outlook allowing you to have your FileMaker data in your mobile device. You can also pull events from Outlook into FileMaker as the plug-in allows a bi-directional data exchange allowing you to update or create appointments either in Outlook or FileMaker.

Tasks & Notes:
Use the plug-in to perform a bi-directional data exchange and either push your tasks and notes from your FileMaker database into Outlook or pull them from Outlook into FileMaker. Once your tasks and notes are in Outlook, then you can sync your mobile device with Outlook allowing you to have your FileMaker data in your mobile device such as a Blackberry or iPhone.

Pop-up Reminders:
Once your FileMaker tasks and events are in Outlook, you can then take advantage of the Outlook pop-up reminders.

Mobile Devices:
Many mobile devices have the ability to sync the mail, contacts, calendar, task and notes with Outlook. Using our plug-in you can push your FileMaker data into Outlook allowing you to sync Outlook with your mobile device such as a Blackberry or iPhone.

Additional Features:
The plug-in also offers the following additional features:
- Send e-mail “On Behalf Of” or “From” another user.
- Send meeting requests to required or optional attendees.
- Display Outlook records from the FileMaker interface.
- Save messages as .msg files.
- Access recurrence patterns.

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System Requirements

Application: spacer FileMaker Pro 8 - 12
Outlook 2003, 2007 or 2010 32-bit

Platform: Windows XP/VISTA/7

Version: 5.0.2.3

Pricing

Single User: $99.95

5 User: $449.78

10 User: $719.64

25 Users: $1,619.19

Single User - UPGRADE: $64.97

5 User - UPGRADE: $292.36

10 User - UPGRADE: $467.77

25 Users - UPGRADE: $1,052.47

Click here for Developer Pricing

Plug-in Information

Successful integration of FileMaker plug-ins requires the creation of integration scripts within your FileMaker solution. A working knowledge of FileMaker Pro, especially in the areas of scripting and calculations is necessary. After review of our overview videos, sample scripts and documentation you find you need assistance please contact us or fill out a Request For Quote.

Demo Limitations

Please Note This fully functional demo file is useable for 30 days. However, the demo will expire 2 hours from opening your FileMaker application. To reset please close and reopen your FileMaker application.

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  • Version History

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    • version date released platform description
    • 5.0.2.3 08/13/2012 Win - Registration System 2 plug-in updates
    • 5.0.2.2 05/15/2012 Win - Added "MeetingResponse" to "getfielddata" and "setfielddata" functions.
    • 5.0.2.1 03/26/2012 Win - Updated demo lockout from 30 minutes to 2 hours
      - Updated the pulling of information from "group" contacts.
    • 5.0.2.0 03/22/2012 Win - Registration System 2 Plug-in release
    • 5.0.1.2 03/01/2012 Win - Compatible with Microsoft Office 365
      - Fixed a time-out error in the demo file
      - Saving .MSG emails now locate to your desktop
      - Double-clicking email attachments under "Item" now opens the attachment
      - Corrected the "Modified" date/time stamps
      - Updated emails "Set at HTML"
    • 5.0.1.1 02/07/2012 Win - Fixed an authentication error that occurred when closing and reopening Outlook
      - Updated Functions Guide
    • 5.0.0.9 09/21/2011 Win - Added support for msg files when importing msg file attachments from Outlook into FileMaker.
    • 5.0.0.8 06/02/2011 Win 1) - The PCEM_GetAttachmentName function has been changed back to return the FULL attachment name rather than the truncated attachment name. Added an optional "OptTruncated" parameter to the PCEM_GetAttachmentName( Index ; OptTruncated ) function to allow the truncated attachment name to be returned if desired.

      2) - Added new PCEM_OpenSavedItem( strPath ) function. This function opens an item saved to a local drive in Outlook.

      3) - Added a new PCEM_OutlookVersion function to check which version of Outlook is installed.

      4) - Added new PCEM_OpenSavedItem( strPath ) function to open the MSG files on your hard drive. This function corresponds with the existing PCEM_SaveRecordAsMsg function.

      5) - Added a new PCEM_GetAttachmentSize function to obtain the file size of an email attachment imported into FileMaker.

      6) - Fixed error that was returned when the PCEM_SetFieldData( ?Required Attendees? ; SomeValue ) or PCEM_SetFieldData( ?Optional Attendees? ; SomeValue ) was successfully set.

      7) - An error is now returned when an invalid file path format is passed such as a file path with forward slashes "/" etc.
      For example, the FileMaker file path format is different than the Windows file path format. Our plug-in currently takes the Windows path format.

      8) - Fixed issue when the PCEM_ CreateCustomField function returned an error "Item operation called without opening/creating a record? when calling this function after the PCEM_NewRecord function. PCEM_ CreateCustomField adds a custom field to the currently opened record. Since a new record is not an opened record, we received this error. This issue has been corrected and the custom field is created in new or open records without receiving an error.

      9) - Added support for 'Selected Mailing Address' field. Sets the mailing address field of the opened Outlook contact item to the desired address in the function. Eg...To set the mailing use the following....
      PCEM_SetFieldData( "Selected Mailing Address" ; "Home" ) //sets to the home address or
      PCEM_SetFieldData( "Selected Mailing Address" ; "Business" ) ) //set to the business address or
      PCEM_SetFieldData( "Selected Mailing Address" ; "Other" ) ) //set to the other address or
      PCEM_SetFieldData( "Selected Mailing Address" ; "None" ) ) //no mailing address
    • 5.0.0.6 10/11/2010 Win - Added support back for Outlook 2010. Support was inadvertently taken out of version 5.0.0.5.
    • 5.0.0.5 10/08/2010 Win - Added enhanced error trapping to GetAttachmentName and SaveAttachment.
      - Restructured GetAttachmentName to avoid unsupported characters. Attachment name now returns 8 character file name with the file extension.
    • 5.0.0.3 10/08/2010 Win - Fix for blank email being generated when sending emails
      - Fix issue of carriage return being added to the body when calling PCEM_GetFieldData(?Body?)
    • 5.0.0.1 08/03/2010 Win - PCEM_GetLastError function was not reporting last error strings properly.
    • 5.0.0.0 07/14/2010 Win - Added support for Outlook 2010.
      - Added recurrence functions.
      This new version is a paid upgrade offered at a 35% off upgrade price.
    • 4.0.1.17 06/03/2010 Win - Added error logging to the plug-in.
      - Internal iterations made to the plug-in and minor bug fixes.
    • 4.0.1.5 02/17/2010 Win - Fixed errors when sending meeting request by setting "Appointment" literal string in the PCEM_SaveRecord function.
      - Fixed retrieving HTML formatted email body as version 4.0.1.4 had bug when returning the HTML body.
      - Modified Documentation and Demo
    • 4.0.1.4 12/29/2009 Win - Fixed Errors when sending meeting cancellation requests. Previous versions would send updates and not cancellations.
      - Modified Documentation and Demo
    • 4.0.1.3 12/29/2009 Win - Added One Off Members, In Folder, and Parent as retrievable fields for Distribution Lists
    • 4.0.1.0 12/29/2009 Win - Version number changed for release. Added border on splash screen for all releases
    • 4.0.0.32 12/29/2009 Win - Added optional parameter to PCEM_SaveRecord - "keep open" as the parameter causes the current to remain in memory instead of releasing it.
    • 4.0.0.28 12/29/2009 Win - Added Support for:
      SharingItems
      DocumentItems
      RemoteItems
      All TaskRequestItems

      - Added 'Save' call after setting the Task "Completed" field
      - Trimmed GetCustomFieldData function
    • 4.0.0.22 11/06/2009 Win - PCEM_GetAttacmentName fixed to return full long name of attached file.
      - PCEM_SaveAttachment changed to accommodate for errors when saving certain attachments in Outlook post version 2003
      - Added border to splash screen
    • 4.0.0.21 11/06/2009 Win - PCEM_GetNextRecord tests current found set of items for count instead of relying on global counter.
    • 4.0.0.20 11/06/2009 Win - Previous build caused Outlook's security dialog to be displayed. Changed internal processing to avoid the security dialog
    • 4.0.0.19 11/06/2009 Win - Added extra fields to appointment when sending as a meeting request. The extra fields allow for outlook to properly manage Attendee updates.
    • 4.0.0.18 11/06/2009 Win - PCEM_CreateCustomField - (adds field even if folder is empty )
    • 4.0.0.17 11/06/2009 Win - PCEM_CreateCustomField fixed ( properly adds custom field to current folder )
      - PCEM_DeleteAllRecords fixed (FM was not reporting a 0 result as success )
    • 4.0.0.14 10/22/2009 Win - Confirmed Windows 7 compatibility
      - Fixed DeleteAllRecords bug. Properly deletes records and reports errors if any or 0 for success.
      - Added exception handling to all functions. '?' should never again be returned by any function.
      - Added kb and mouse hooks to all functions. Plug-in should never again cause FM to crash due to mouse clicks on the FM interface.
      - PCEM_SaveRecord properly resends a record if it has not been sent.
    • 4.0.0.12 10/15/2009 Win - PCEM_SaveRecordAsMsg was fixed to allow messages in Rich Text Format to be properly saved as MSG file.
    • 4.0.0.11 10/15/2009 Win - PCEM_FilterByLastModified was fixed to accurately delete desired records.
      - Handles all recursion.
    • 4.0.0.10 10/15/2009 Win - Fixed issue were PCEM_FilterByLastModified function was not properly filtering the contents of the current folder.
    • 4.0.0.9 08/24/2009 Win - Corrected registration issue where the plug-in was expiring in 30 days for all users.
    • 4.0.0.8 08/11/2009 Win - Initial Public Release

      New features include:
      1) The redemption is no longer required!
      2) The return values have changed. When an error occurs an !!ERROR!! string is returned. Immediately after the error is returned, please call GetLastError for an error description .
      3) Plug-in works in cached mode as well as non-cached mode.
      4) Outlook Manipulator and Exchange Client Manip functionality have been combined into one plug-in now known as the Outlook Manipulator.
      5) Ability to save messages as .msg files
      6) Update and create appointment and message requests
      7) Create Distribution lists
      8) Increased performance when parsing HTML and text emails
      9) Added ?reply to? function
      10) Display message from FileMaker interface
      11) Increased performance in setting field values
      12) Ability to send email "OnBehalfOf" another user in Exchange environment

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