- Home
- Info
- What's Happening
- Planning an Event
- Financial Procedures
- Login to OrgSync
Financial Guidelines
Student Organizations at GULC have access to, and privileges within, the University’s financial system. Student organizations must follow all GULC financial policies and procedures, and have a treasurer to maintain the financial records of its organization. At the start of each academic year the Office of Student Life hosts a Student Leader Training, which includes a specific workshop for treasurers on financial policies and procedures. Throughout the year, OSL staff are available to advise students on financial policies, and are happy to assist with any financial questions. Organization treasurers should also be in contact with the Student Bar Association treasurer to become familiar with SBA funding guidelines.
We hope that the information below will help guide treasurers and students with the financial processes of student organizations! The University is tax-exempt, so please remember to take the correct forms with you when you make purchases in DC, VA, or MD. Please note that tax on lodging and food service must be paid, and cannot be reimbursed.
As always, the staff in the Office of Student Life are available to help with any and all student organization financial questions!
Reimbursements
| Type | Form | Documentation |
| Student/Employee, under $75 | Petty Cash Form | Itemized receipt without tax |
| Employee, over $75 | Employee Reimbursement | Itemized receipt without tax |
| Student, over $75 | Expense Voucher | Itemized receipt without tax |
| Non-GU reimbursement | Expense Voucher | Itemized receipt, W-9 |
Catering
| Type | Form | Documentation |
| Harris Teeter, under $400 | Account card in McD 170 | Original Receipt |
| Domino's | Voucher available in McD 170 | Box Sticker |
| Armand's | Voucher available in McD 170 | Original Receipt |
| California Tortilla | Voucher available in McD 170 | Original Receipt |
| GU Approved Caterer | GU Catering Website | Approved Catering Proposal, Invoice |
| Outside Caterers | Standard Terms Contract | Invoice, W-9, COI |
| Bon Appetit Order | Catering Proposal | Approved Catering Proposal |
| Billy Goat Tavern | OSL Approval Form | Completed OSL Approval |
Paying Outside Vendors
| Type | Form/Location | Documentation |
| Check Payment | Expense Voucher | Invoice, W-9 |
| Honoraria | Honoraria Form or Expense Voucher | W-9, Letter/Invitation, Receipts, Event Flyer |
| Honoraria for non-US citizen | Honorarium Eligibility | Financial Affairs Website |
| Contract Services (i.e. Performer) | Independent or Standard Contract | |
| Copy and Print Services | Xerox McD 475 or Minuteman Press | Cost center number |
Deposits
Students may deposit money into their cost centers at the Office of Student Accounts, McD 581
| Type | Form |
| Donations: checks/cash | Deposit form in McD 170 |
| Dues: checks/cash | Deposit form in McD 170 |
Fund Transfer
| Type | Form | Documentation |
| Organization to Organization | Fund Transfer | Receipts/Documentation of Donation |
| GULC Dept of Organization | Fund Transfer | Receipts/Documentation of Donation |
To View the Georgetown Law Student Organization complete policy guide please click here.