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NACIS Constitution

Adopted October 1981

I. Name

The name of this not-for-profit corporation, organized and existing under the laws of the State of Wisconsin shall be the North American Cartographic Information Society, Inc., herinafter referred to as "the Society."

II. Objectives

     Section 1.  The objectives of the Society shall be to promote communication, coordination and cooperation among the producers, disseminations, curators, and users of cartographic information; to promote and coordinate activities with all other professional organizations and institutions involved in cartographic information; to promote graphicacy and improve understanding of cartographic materials through education; to promote and coordinate the acquisition, preservation and automated retrieval of all types of cartographic material; and to influence governmental policy on cartographic materials and cartographic information.

     Section 2.  As a not-for-profit corporation, no part of property, assets or net income of the Society shall inure to the benefit on any director, officer, member or other private person except that the Society shall be authorized to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the objectives set forth in Article II, Section 1 of this document.

III. Membership

The classes of membership and their respective rights and privileges shall be as set forth in the Bylaws of the Society.

IV. Officers

The officers of the Society shall be the President, the President-Elect, the Secretary, and the Treasurer. The duties of the officers shall be as set forth in the Bylaws of the Society.

V. Meetings

The Society shall hold an annual meeting. Other meetings of the Society shall be set forth in the Bylaws of the Society.

VI. Amendments to the Constitution

This constitution may be amended by a two-thirds vote of the members present at any annual meeting, provided that the amendment has been submitted to the membership 30 days in advance of the meeting.

Bylaws of the North American Cartographic Information Society

Adopted October 1981; Revised October 1989, December 1997, October 2003

I. Membership

      Section 1.  Membership in the Society shall consist of: Members, Sustaining Members, Student Members, and Special Members. The eligibility for and the rights and privileges of each class of membership shall be as stated in this document.

     Section 2.  Member status shall be granted to an applicant who remits membership dues, and supports the objectives of the Society. A member shall have the right to vote, to hold any elective or appointive Society position, and to receive the official Society publication free.

     Section 3.  Sustaining member status shall be granted to an applicant who remits membership dues, and supports the objectives of the Society. The benefits of this class of membership shall be determined by the Board.

     Section 4.  Student member status shall be granted to an applicant who supports the objectives of the Society and is enrolled in a formal educational program at least part time; it shall be held no more than three years. The eligibility for and the benefits of this class of membership shall be determined by the Board.

     Section 5.  Special member status shall be granted to an applicant who supports the objectives of the Society and meets the qualifications as determined by the Board. The benefits of this class of membership shall be determined by the Board.

II. Board of Directors

     Section 1.  There shall be a Board of Directors, herein referred to as the "Board" that shall have the power and authority to manage the Society's assets and to regulate and govern its affairs. The Board shall determine the policies of the Society and shall take such actions as it considers necessary to carry out the objectives of the Society.

     Section 2.  The Board shall consist of the President, President-Elect, Secretary, Treasurer, Past President, not fewer than four directors-at-large and one Student Director of qualified student member status at the time of election, all of whom shall be elected by the members and shall have the right to vote. The Editor of the Society's publication, if this position is filled, shall also serve on the Board but shall not have the right to vote.

     Section 3.  The Board shall hold two regular meetings per year on such dates and at such places as shall be fixed by the Board and may hold special meetings upon the call of the President or upon written request of any three members of the Board. There shall be a regular meeting of the Board no later than one week after the Annual Business Meeting of the Society. Meetings of the Board, except executive sessions shall be open to members of the Society and by invitation of the President, to non-members. Two thirds of the voting members of the Board shall constitute a quorum.

     Section 4.  In the event that a vacancy occurs of the Board, a replacement shall be elected by a majority vote of the remaining members of the Board to serve until a new member is elected by the members of the Society.

     Section 5.  All members of the Board shall serve until their successors are elected and assume their duties. The terms of office and the "Society Year" shall commence at the adjournment of the Annual Business Meeting.

III. Executive Committee

There shall be an Executive committee of the Board to consist of the President, President-Elect, Secretary, and Treasurer with all the authority of the Board to act between meetings of the Board, except with respect to matters which are prohibited by the Wisconsin Non-stock Corporation Law. A majority of the members shall constitute a quorum. Each member of the Committee shall have the right to vote.

IV. Officers

     Section 1.  The President shall be the chief executive officer of the Society, and, subject to the Board, shall have general supervision and control over its affairs. S/he shall preside at all meetings of the Society, the Board, and the Executive Committee. S/he shall recommend to the Board such measures as s/he considers desirable to further the objectives of the Society. At the Annual Business Meeting s/he shall report for the Board on the state of the Society. S/he shall be an ex-oficio member, without note, of all Society committees, except the Nominating Committee. In the event of disability, absence or withdrawal of the President, the title and all duties shall be assumed by the President-Elect. Should further succession to the office become necessary, the title and duties shall be assumed by the most recent Past President.

     Section 2.  The President-Elect shall perform the duties of program planner and such duties as the President may assign.

     Section 3.  The Secretary shall perform the usual duties of the office and those assigned by the Board.

     Section 4.  The Treasurer shall perform the usual duties of the office and those assigned by the Board. At the Annual Business Meeting s/he shall report to the members of the financial status of the Society.

     Section 5.  The terms of office of President, President-Elect, Past President, and Student Director shall be one year; no more than one term shall be served except as provided for in Section 1. The terms of office of Secretary, Treasurer, and Director-at-large shall be two years each; no more than three consecutive terms shall be served. The Secretary and one-half (at least two) of the Directors-at-large shall be elected in odd-numbered years and the Treasurer and one-half (at least two) of the Directors-at-large shall be elected in even-numbered years.

V. Meetings

     Section 1.  The annual meeting of the Society herein referred to as the "Annual Business Meeting" shall be held at such time and place as the Board determines.

     Section 2.  Special Business Meetings may be called by the Board. Notice of a Special Business Meeting shall specify the business to be conducted and no other business shall be considered.

     Section 3.  Notices of meeting in writing or printed in the Society's publication shall be sent to each voting member at least 30 days before all Society meetings.

     Section 4.  Fifty voting members shall constitute a quorum at any Society Business Meeting.

     Section 5.  The Board may appoint a Parliamentarian to serve at the meetings of the Society, the Board, and the Executive Committee. No parliamentary authority followed shall conflict with the Constitution or Bylaws of the Society.

     Section 6.  The most recent edition of Roberts Rules of Order shall serve as the parliamentary authority.

 VI. Committees

     Section 1.  Standing Committees and Special Committees of the Society, their charge and their benefits shall be as determined by the Board.

     Section 2.  The President shall appoint the members and designate the chairperson of all Committees except the Nominating Committee. Appointments to Standing Committees shall be made to provide continuity of membership.

     Section 3.  Each Committee shall submit to the Board a written annual report of its activities which shall contain any recommendations for action. Additional reports shall be submitted at the request of the Board or the President.

VII. Nominations and Elections Committee

     Section 1.  A Nominating Committee for each election to the Board shall be appointed by the Board at their first regular meeting. This committee shall be comprised of at least three Members. The chairperson of the committee shall be the most recent Past President.

     Section 2.  The Nominating Committee shall prepare a slate of candidates for each office to be filled. The names of nominees and their written acceptance shall be presented to the Board and announced to the membership at least sixty days prior to election. Further nomination, accompanied by the written acceptance of the nominee, may be entered by petition of three members and shall be received by the Nominating Committee at least thirty days prior to the election.

     Section 3.  If the slate consists of one candidate for each office, election shall be by vote of the voting Members present and Voting at the Annual Business Meeting. If the state consists of more than one candidate for an office election shall be by secret ballot mailed to each member at least thirty days prior to the Annual Business Meeting. The candidate who receives the largest number of votes shall be elected, except that of the candidates for Director-at-Large, those receiving the largest number of Votes shall be elected, according to the number of positions to be filled. In the event of a tie, the election shall be by a majority vote of voting members present and voting at the Annual Business Meeting.

     Section 4.  A Tellers Committee shall be appointed annually by the President.

VIII. Publications

     Section 1.  The Society shall publish such publications as the Board may authorize. Control of all Society publications shall be vested in the Board.

     Section 2.  The Editor of any Society publication shall be appointed by the Board.

     Section 3.  The Society shall not be responsible for statements or opinions advanced in its publications, at its meetings, or by its members, officers, or staff, except those authorized by the Board.

IX. Dues and Fees

     Section 1.  Dues shall be payable annually in advance of the Society's fiscal year which shall begin on the first day of January, and end on the last day in December of each year.

     Section 2.  Membership shall cease when dues are unpaid. Reinstatement is possible upon payment of dues for the entire twelve month period.

X. Society Office

     Section 1.  The location of the Society Office shall be as determined by the Board.

     Section 2.  The administration and management of the Society Office shall be as determined by the Board.

XI. Society Affiliation and Representation

     Section 1.  The Society may have as an affiliate, of become and affiliate of, an organization whose objectives are consistent with those of the Society. If continued affiliation becomes undesirable, it may be canceled. Affiliation or disaffiliation shall be authorized by the Board.

     Section 2.  Establishment of Society Representatives to other organizations shall be authorized by the Board and appointed by the President. The duties of these representatives shall be as determined by the Board.

     Section 3.  The President may appoint representatives of the Society to attend meetings of other organizations or special events in response to invitations.

XII. Amendments

     Section 1.  These Bylaws may be amended by a majority vote of the membership by mail ballot, provided that the amendment has been presented to the membership thirty days in advance of voting.

XIII. Dissolution of the Society

     Section 1.  In the event of dissolution, any monies which remain in the treasury following payment of the Society's debts shall be donated (a) to one or more other non-profit professional organizations having similar purposes to the corporation and described in Section 501(c)(6) of the Internal Revenue Code of 1954, as amended, or applicable successor provision, and/or (b) to one or more organizations described in Section 501(c)(3) of the Internal Revenue Code of 1954, as amended, or applicable successor provision, all as determined by the then members of the Board of Directors of the corporation. Special consideration shall be given to a cartographic scholarship fund.

     Section 2.  The Board shall choose an appropriate location for the deposition of the Society's archives.

Annual Meeting

NACIS 2013
Greenville, SC
October 9-11, 2013

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