Blog

Over here I talked about how important it is that we gradually introduce components of complex graphics – one-at-a-time – so as not to overwhelm the visual field and working memory of our audience members. We don’t want to slam our content in their faces all at once. It let’s the audience read ahead and only half-listen. It can also be so much information at one time that audience members check out entirely.

Here’s how to use the same Slow Reveal technique on graphs, which I learned from the smart folks over at BrightCarbon.

First, insert your graph into PowerPoint.

Then, with the graph actively selected, click in the Animation tab. Select a very low-distraction animation effect. Pretty much, this is limited to Appear. So select Appear. Because the graph is active, when you select appear, you’ll also get a button called Effect Options with a picture of a column graph on it. Click the arrow to see the menu options. In the case of a line graph, you’ll want to select By Series.

When you run the slide, it will begin with the title, axis, and gridlines. Just the skeleton of the graph.

As you click through the animation, each data line appears one at a time.

This way, you have the opportunity to walk your audience through each piece of the data, isolating their attention to that one point. It allows you to make more controlled comparisons, say, between 10th and 11th graders. It also allows you to equally emphasize each data line, as opposed to other methods I’ve shared where the lines are set in grayscale + an action color, which only emphasizes one data line.

Now generally I argue against animation because it acts funky or disappears in many webinar platforms – so use it cautiously and always test your slideshow on the computer you’ll be using for the live presentation.

Come join my online workshops. We’re talking about these same ideas as they relate to research & evaluation reports, slideshows, and graphs. In March you can even bring your own particular problem for small group discussion.

1. 

   Reply ↓

   Angie Ficek says:

   February 13, 2013 at 3:37 pm

   i had no idea that ppt animation had the capability of doing this. yet another informative post – thanks Stephanie!
• 

  Reply ↓

  Stephanie Evergreen says:

  February 13, 2013 at 3:42 pm

  Neither did I! I love discovering new things, even if it makes me feel like I’ve been completely unobservant. I’m sure there will be even more surprises in Office 2013.
2. 

   Reply ↓

   Megan Walker Grimaldi says:

   February 14, 2013 at 2:59 pm

   Thanks Stephanie! I had been wondering if I could do this. I just added it to a presentation of mine.
3. 

   Reply ↓

   Jeff Wasbes says:

   February 15, 2013 at 9:13 pm

   This is a really smart way to keep your audience engaged and focused on the message. I have used this technique graphic unfolding technique before and it works fine. But you must be wary about how your animations might get distorted if you develop your slides in one version of PowerPoint and have to present in another. An alternative might be to build out the graph in a similar manner in Excel and copy each image of the transitioning graph to its own slide in PowerPoint. Using a separate slide for each phase of the slow reveal will ensure that version differences don’t cause any weird distortions.
• 

  Reply ↓

  Stephanie Evergreen says:

  February 15, 2013 at 9:16 pm

  Right! That was I explained in the original Slow Reveal blog post that I linked to and referenced here. Aside from issues in different versions of PowerPoint, animation can get wonky in some webinar platforms. Best to use separate slides unless you are certain about the platform you’ll be on (i.e., your own laptop, plugged into a projector).
4. 

   Reply ↓

   Meredith says:

   September 9, 2013 at 11:21 am

   I tried this with a horizontal bar chart with the bars going from greatest to least. But with the animation the smallest bar on the bottom is appearing first, and then the animation works upward getting to the largest bar at the top of the chart last. I’d like the reverse to happen with the largest bar at the top appearing first. But ppt won’t let me reorder the animation (this option is greyed out). Any ideas?
5. 

   Reply ↓

   Ollie Stafford says:

   May 19, 2015 at 1:24 am

   Great article on a subtly hidden feature of power-point. I’ve been looking for this for some time and it was there all along. Thanks!
6. 

   Reply ↓

   Dave Paradi says:

   June 9, 2015 at 11:12 am

   If you want to learn more about animating charts in PowerPoint, here are some great tutorials by PowerPoint MVP Geetesh Bajaj:
   PowerPoint 2013: www.indezine.com/products/powerpoint/learn/animationsandtransitions/2013/animating-charts.html
   PowerPoint 2010: www.indezine.com/products/powerpoint/learn/animationsandtransitions/animating-charts-ppt2010.html
   PowerPoint 2007: www.indezine.com/products/powerpoint/learn/animationsandtransitions/animatingcharts.html
   PowerPoint 2001 for Mac: www.indezine.com/products/powerpoint/learn/animationsandtransitions/animate-charts-ppt2011-mac.html

Sign up for my newsletter!

In Print!

Evergreen Evaluation