LTUE is committed to doing everything in our power to make our Symposium a fun and enjoyable event. In the interest of this mission, we would like to provide you with an explanation of our policies both for this site and at the Symposium.

• General Registration Information
• Specialty Registration Information
• Badge Name Information
• Harassment Policy
• Child Policy
• Photography and Recordings Policy
• Registration Refunds and Exchanges Policy
• Internet Privacy Policy

General Registration Information

Regular Registrations do not cover Specialty Registration events. Those would need to be registered for separately.

To pick up the membership at the symposium, you must bring your government issued photo ID. Student Registrations require a current student photo ID.

Payments for Whole Conference and Single Day memberships are due at the time of registration. The registrations are not complete until payment is made.

Whole Conference: A Whole Conference membership covers all three days of the symposium: Thursday, Friday, and Saturday.

Single Day: Single Day memberships are valid for Thursday, Friday, or Saturday. Registrants must select which day the registration will be used on at the time of registration.

Student: Student memberships are valid for Thursday, Friday, and Saturday.

For all students younger than 18 years old, their parent’s or guardian’s information and agreement is also required and the Child Policy is in effect.

Specialty Registration Information

Specialty Registrations do not cover Regular Registration events. Specialty Registration items are only valid Some Specialty Events do require a Regular Registration to participate.

Please check type details for information on when the payment is due.

Gala Banquet: Registration for the Gala Banquet is limited and on a first-come, first served basis. During the registration process you will have the opportunity to select which dietary menu you would prefer. While we try to accommodate all dietary requirements, we cannot guarantee that we will be able to cover every variation. If there is something in your selection we cannot cover we will let you know as soon as possible.

Payment for a Banquet ticket is due at the time of registration. The registration is not complete until payment is made. The confirmation email will be sent to the PayPal email address.

Pitch Sessions: No Pitch registration requests will be considered without the registrant first having a regular registration with LTUE for the year.

Registration for the Pitch Sessions is limited and on a first-come, first served basis. Even if you are among the first to sign up, we cannot guarantee you will receive your first choice preference if you cannot attend the day that the agent or editor is taking sessions. Alternate preferences may be submitted at the time of request. We will do our best to accommodate everyone’s schedule.

Payment for a Pitch Session is not due until you receive the confirmation of reservation from the Pitch Master. Once the confirmation email has been sent payment must be made within 48 hours to retain the reservation. If payment is not made in that time period the reservation will be removed and a new request must be submitted.

Badge Name Information

LTUE offers the option to have a badge name printed other than the registrant’s legal name. This is intended to allow for the easy use of professional names on badges.

LTUE reserves the right to not print an alternate name if it is determined to be inappropriate by the committee. If it is determined that a requested badge name is unacceptable, the registrant will receive an email from the registration committee requesting a different selection. If no response is received the legal name will be printed on the badge.

Harassment Policy

Prohibited Behaviors (Including Harassment)

Life, the Universe and Everything (LTUE) is committed to an environment where every member feels free to think and share and explore ideas. Some expressions, however, are not permitted at LTUE. We know that some members of our community are socially challenged or have difficult behavioral issues and we will take that into consideration; nevertheless, all members are required to abide by our policies.

General Policy and Penalties for Violation

Any action or behavior that causes excessive discomfort to other attendees; adversely affects LTUE’s relationship with its guests, its venues, or the public; breaks any applicable law, code, or regulation; or causes significant disruption to convention operations is strictly forbidden.

Violation of this policy may result in some or all of:

1. Mediation by the LTUE Committee Chair and/or a set of Committee Members selected by the Chair—talking to all parties involved in an incident and attempting to come to an agreed solution
2. Verbal warnings
3. Turning the individual in to the venue’s security staff
4. Revocation of membership and ejection from the current LTUE
5. Banishment from future LTUE events
6. Contacting local law enforcement

Harassment

One of the behaviors that is forbidden under the General Policy is harassment. Harassment is generally any behavior that alarms, threatens, or excessively annoys another person or group. This includes unwanted physical contact, following someone around a public area without their consent, or threatening to physically attack someone. If you approach someone and they tell you “no” or to leave them alone, you must do so and have no further contact. If you fail to honor their response, they may have a legitimate complaint of harassment.

We repeat: No means No.

Harassment of convention members online or in electronic venues will be treated as seriously as physical harassment.

Harassment by Argument

Disagreement over an intellectual idea—even a controversial or divisive one or one held by horrible people in the past or present—does not by itself constitute harassment. By harassment we mean statements that attack the person or group. If you aren’t sure what constitutes harassment, err on the side of caution and restrict your contact.

What to Do If You’re Harassed

If you feel you have been harassed please report the matter immediately to the committee chair, the vice chair, or one of the committee track heads. Please remember that we need to know about any incidents during the convention to be able to take immediate action.

False Accusations of Harassment

If you have been accused of harassment and feel that a committee member’s response was unjustified, you may appeal to the committee chair. In all cases the chair’s decision is final.

Beyond the Pale (Criminal Conduct)

If you feel that you have been the victim of criminal conduct, please notify the local police immediately and, if necessary, seek medical attention. Contact a committee member or hotel staff if you need help seeking medical attention.

Child Policy

LTUE strives to provide a memorable and motivational learning atmosphere throughout the conference. To help further this goal, LTUE does have policy regarding the attendance of minors to the symposium. This policy was established to help make the symposium a better experience for all of our attendees.

It is your responsibility to be familiar with the age requirements and make appropriate arrangements for your family ahead of arrival.

A parent or guardian must be at least 18 years of age.

If any individual is disruptive, regardless of their age, they will be asked to leave the room.

Photography and Recordings Policy

Photography

The LTUE organizing committee and Sibyl’s Scriptorium organizing committee will be taking photographs during the symposium. Registrants acknowledge that they understand LTUE, Sibyl’s Scriptorium, their agents, and representatives will be taking and/or using pictures in advertising and on our online sites to further the educational goals of LTUE and Sibyl’s Scriptorium. Registrants grant LTUE and Sibyl’s Scriptorium a royalty free, permanent license to the resulting photographs.

Recordings

The LTUE organizing committee and Sibyl’s Scriptorium will be recording some of the sessions in audio or video formats. Registrants acknowledge that they understand LTUE, Sibyl’s Scriptorium, their agents, and representatives will be taking and/or using recordings in advertising and on our online sites to further the educational goals of LTUE and Sibyl’s Scriptorium. Registrants grant LTUE and Sibyl’s Scriptorium a royalty free, permanent license to the resulting recordings.

Registration Refunds and Exchanges Policy

LTUE does not offer refunds on memberships once purchased. However, LTUE does allow for exchanges between willing participants. The following items and terms must be met to exchange a registration:

Registrations may only be exchanged for the entire registration.

For example, a Whole Conference registration may not be broken up into individual days.

Different registration types can be exchanged with different people.

For example, a Whole Conference Registration may be exchanged with one person and a Banquet Registration with another person.

Requests to exchange memberships can be posted on LTUE’s forum.

The forum includes a section for Membership Exchanges. This is provided to allow attendees to connect with others seeking to exchange memberships. It also allows the Registration Committee to confirm the request is authentic should any question arise. The forum is currently down for maintenance, but is scheduled to be up again soon.

Once an agreement to exchange a membership has been reached both parties must email registration@ltue.net to confirm the exchange.

The party assuming the registration must include all of their information in their email:

The name they would like printed on the badge and their legal name at minimum.

If the exchange is for a banquet registration it must also include their menu selection. (Regular, Vegan, or Gluten-free) *

For more specifics please see the registration form for the type being submitted.

*In order to accommodate dietary selection changes all banquet exchanges must be made at least one week before LTUE begins. Otherwise, whatever dietary selection the banquet ticket originally had will carry over with the exchange.

The two parties exchanging memberships must work out payment arrangements between themselves. LTUE is not responsible for exchanging payments.

Internet Privacy Policy

This Privacy Policy tells you what kinds of information we collect from web site visitors who register for an LTUE event or for our online forum, and what we will and will not do with that information.

If you register for an event, only LTUE staff and those who assist us in putting on the actual events will see any of your information. If you register for the online forum, some information may be made available to other users of the forum. If you are a parent of a child 13 or under who has registered for an event, you can request us to cancel the registration and delete the child’s information by emailing us at registration@ltue.net.

LTUE has visitors under the age of 13, and therefore comes under the Children’s Online Privacy Protection Act (COPPA), a US federal law that requires us to provide certain specific information in this Privacy Policy. However, the provisions of this Privacy Policy apply to all of our users regardless of age, location or citizenship. No information is collected through this web site by any organization about any person who does not register for an event or forum.

Children under 13 may use this website, and may register for LTUE events using the student membership form with their parent’s consent as shown by the parent’s name being entered into the student registration form.

Contact Information

Members of the LTUE organizing committee and LTUE’s owner Utah County Events LLC (collectively, “LTUE”) are the only people that collect or maintain personal information from children or adults through the LTUE website and associated services.

The contact information for both the LTUE committee and Utah County Events LLC:
Email: chair@ltue.net
– or –
LTUE Chair
c/o Marny Parkin
1063 JKB
Provo, UT 84602

Personal Information Collected

Student Event Registrants

LTUE collects the following information from student registrants for the LTUE event. All LTUE registrants under 18 are considered students regardless of whether the registrant is homeschooled, does not attend any school, or attends a public or private school. This same information is collected for college and trade school students over 18 who register for a free student membership.

Complete legal name
Alternate name for badge (optional, typically an author’s pseudonym or a nickname)
Email Address
School

Information is collected directly via the student registration form.

Non-Student Event Registrants

LTUE collects the following information from event registrants who are not registering for a student membership.

Complete legal name
Alternate name for badge (optional, typically an author’s pseudonym or a nickname)
Email Address
Name on Online Payment System Account (for online payments)
Online Payment System Account Email Address
Street Address
City
State
Zip or Postal Code

Information is collected directly via the event registration form.

Forum Members

The LTUE forum has a separate membership from the event; it is possible to a member of either without being a member of the other. The LTUE forum also has a separate registration process. No person under 13 may register for the forum. If LTUE staff members determine that a person under 13 has lied about his or her age to register for the online forum, we will delete that forum user account and if possible notify the child’s parents or legal guardian.

LTUE collects the following information from everyone who joins the forum.

User name (selected by the user, may be a pseudonym)
Email Address
Password (selected by the user)
Occupation
Whether the forum registrant has had one or more creative works published
Number of times the forum registrant has attended the LTUE event

Only user name, email address, and password are required. Information is collected directly via the forum registration form.

How Information Is Used

We use each forum or event registrant’s name, nickname, email address and other information:
To fulfill actions requested by the user (namely, registration for events or the forum)
To enable LTUE to communicate with the registrant

We also use student registrants’ school information to verify enrollment status.

We also use each non-student registrant’s payment information and complete street address for payment processing and verification.

For forum registrants, the information they choose to enter in the non-required fields will show up in their user profile, which is visible to all other logged-in forum registrants. (Email addresses are not visible to others unless the registrant specifically enables visibility.)

COPPA – Participating in Activities on our Site

Under COPPA, for each service we provide via this web site, we cannot require a young user to give us any more information than the minimum necessary for that service. LTUE abides by this policy and extends it to all users regardless of age.

Third Parties

LTUE does not share information with anyone not a member of the LTUE organizing committee or of Utah County Events LLC, except when required to by proper legal process (for example, LTUE will cooperate with criminal investigations in the United States and at its discretion may cooperate with foreign criminal investigations).

The LTUE web site contains links to the web site of the non-profit corporation Sibyl’s Scriptorium Inc. which operates the annual Aether Illustration, DragonComet Short Story, and Odyssey Poetry contests. The contest winners are announced at an LTUE event and publicized by LTUE. All entry forms and other information can be found at the contest web site owned by Sibyl’s Scriptorium. Contest entries are separate from the LTUE web site; we recommend that entrants and their parents review the contest web site for details including that site’s Privacy Policy.

LTUE will not generally share information with Sibyl’s Scriptorium, except that in the case where an LTUE registrant has also entered one of the contests information may be shared to validate submissions and establish eligibility.