Will Mancini

You’ve heard of annual reports, but have you thought of creating one for your church? The point of course is not to imitate a common corporate practice, but to leverage every opportunity to cast vision. As we scan a few reasons why you should do this, let’s start with a definition.

Wiki: An annual report is a comprehensive report on a company’s activities throughout the preceding year. Annual reports are intended to give shareholders and other interested people information about the company’s activities and financial performance. The details provided in the report are of use to investors to understand the company’s financial position and future direction.

Why you should leverage this communication tool:

#1 An annual report creates a great “excuse” to cast vision. Most people know what an annual report is, but don’t expect their church to provide one. Why not leverage the “placeholder in their mind” to make  a positive impact?

#2 An annual report utilizes a natural rhythm for reflection and refocus. Remember, God created the cycle of a year. Since you use the year to define everything else in your life, why not use it to nourish the vision for people in the church?

#3 An annual report is a great tool to retell your best stories. Hopefully you’ve been sharing stories of life change throughout the year. Now tell them again. As a leader, it’s important to know your “folklore-” the stories of God that are worth sharing over and over and over.

#4 An annual report is an act of gratitude toward God. What if you saw the process like writing a thank you note to God. Even if your church didn’t have the best year, you have something for which you can express gratitude to God. Use the report to honor God and point people to Jesus.

#5 An annual report is a helpful accountability mechanism. I get that fact that accountability is not always fun. Sometimes you don’t like prepping sermons. But this Sunday keeps you accountable. Chances are, no one is going to wake up and bug you for that 2011 annual report. That’s what makes this point a big deal. You can initiate the commitment and hold yourself and your team accountable to this kind of vision casting.

#6 An annual report builds credibility with people. While an annual report is not everyone’s “love language,” some people will take a giant step forward because you took the time to provide this tool. It shows the leadership’s  willingness to be honest with financial information and communicates the deeper “whys” behind ministry decisions and direction.

#7 An annual report is a perfect project to experiment with some new talent and creativity. Since this communication tool is not weekly or urgent, you can recruit some people who are new or uninvolved and see what they produce. If you haven’t done a report, you have nothing to loose by trying. Ask them for something fresh and different. Here are a few examples of reports to get the creative minds sparked.

• LifeChurch.tv
• NewSpring Church
• Elevation Church

If you plan on doing an annual report for the first time, I would love to hear about it. If I can help you in anyway through Auxano Design, let me know.

In Church 3.0, Neil Cole discusses several catalysts for creating movement. One of them is called the “Surprising Proposition.”

First of all why would anyone want to go through life without a Surprising Proposition to share? If we belong to the infinite creator God, are being transformed into the likeness of the living Jesus, and are leading others into eternally significant ministry, wouldn’t it be natural to have a few bold ideas to guide your leadership?

Sure it would.

And, it’s more than worth the time to process, pray, dialogue, wrestle, sweat and figure it out. What is God calling you to do and what difference will it make in the world?

Remember that the Gospel is God’s Surprising Proposition and this message is at the center of everything. Now co-create with God and remix your ministry’s DNA and audacious vision for your time and place.

Neil gives three examples from Church Multiplication Associates in his chapter on the subject:

• “We want to lower the bar of how to do church so everyone can do it, and raise the bar of what it means to be a disciple so that everyone will do it.”
• “If you want to win this world for Christ, you’re going to have to sit in the smoking section.”
• “Bad people make good soil for the Gospel; there’s a lot of fertilizer in their lives.”

Here are a few of ours at Auxano:

• Clarity isn’t everything but it changes everything.
• God wants to do something cosmically significant and locally specific in your church
• If your vision isn’t stunningly unique, you probably don’t have one.

Now grab a journal page or a napkin and give it your own a shot. What’s your Surprising Proposition? I would love to hear your ideas!

It’s a delight to watch teams get clear on the future. But it’s a fright to see that hard work of visioning go south when it comes to execution. If the work of visioning can be compared to taking a journey, there are six mistakes I see most:

#1 Spinning Wheel Decision-making. Sometimes a team can have a great vision process only to get bogged down in complex or ineffective decision-making after the fact. On a car ride of a thousand miles, the spark plugs fire a thousands times each mile. If the little steps to make the vision happen don’t fire, you’ll only putter along.

#2 Courage-on-empty: Clarity is no good if there isn’t courage and conviction to act on it. Sometimes the team or the point leader get fired up about the next ministry chapter or new direction only to hit the brakes if a few people push back. This lack of courage may be just another way to describe approval addiction.

#3 Ego Side Trips: Sometimes a team of strong leaders create sideways energy. Maybe two senior leaders have different operating philosophies. Or, maybe youthful vigor on the team insists on going in its own direction. Sometimes leaders gets distracted with building their platform outside of the organization or use a ministry position in a way that promotes personal hobbies and interests. While I don’t often run into ill intent in ministry, I do see lots of strong egos that don’t harness together well.

#4 Communication Breakdown: The best vision in the world will die fast if people are left out of the loop. Meaningful connection to the vision must be sustained by dialogue, vision-soaked media, and vision dripping from the core leadership. After you map out the vision, make sure you map out your communication processes and systems.

#5 False Start: Every now and then, I see a team so anxious to execute that they move to quickly. It may be inexperience, or over-optimism. Sometimes a leader grows to or moves to a larger organization, where implementation requires more steps and nuances to bring everyone along. Sometimes a leader has a mountaintop experience and fails to get the key lieutenants together and on board for a great start.

#6 Running Too Hot: Having clear vision is one thing. Getting there in God’s time is another. Sometimes leaders have the right vision but want to achieve it too fast. In their drivenness, people suffer from burn-out. In times of stress and extreme performance other temptations come to the table. It’s critically important not to let the work for God hinder the work of God in the personal lives of the team. God’s vision should never eclipse the godliness of the visionary.

Step One: Ask “Who?”

Consider who created the pattern, the model, “the how” of your particular ministry area or ministry responsibility. Did it come from a book, another church (conference), the previous pastor? Someone was the designer. Who was it?

Step Two: Ask “Why?”

Consider the motives and the intent of the person who designed the ministry you lead. Why did the originator of the ministry make the decisions they made? Why is your ministry designed the way it is? What problems were they trying to solve? What were their assumptions?

Step Three: Ask “What’s Changed?”

Somewhere between the original design or latest modification of the ministry you are leading, things have changed. Make a list of things that are different. Is your ministry reaching the same people? Who is coming now? Who has left? How has communication and technology changed? How have peoples’ values changed. What’s new in our community? Is your leadership style different now? Obviously these are a small sample of the countless questions you may ask.

Step Four: Ask “What Change Can We Make?”

After the list of what’s changed, consider how you can modify the pattern, design, for strategy of your ministry area or responsibility. What new problem needs to be solved today? What new challenge or new opportunity is most important to address? How do you need to add value? How can it be done less expensively? How can you reach more people? How can you reach different people?

In the end you want to be able to answer, “What is the most important tweak to our ministry that we can make today?”

Step Five: Engage Flux

Flux is the new reality. And flux is good. Fast Company magazine’s cover story this month is on Generation Flux. It’s not about an age segment demographic, but a way of thinking that successful people of any age must embrace.  Prepare yourself to change and to change things. Think not like a fast follower or best practicer, but like a future designer and better experimenter. This last September I released a little digital experience with Leadership Network called FLUX: Four Paths to the Future. If you want to keep thinking and pushing yourself as a courageous tweaker of ministry, I recommend that you check it out as part of the Leadia App, for iPhone and iPad.

Drip, drip, drip. It’s constant and you can’t not think about it. I know, I know, it’s a double negative. But haven’t you experienced that when you hear a drip somewhere in your house? You become obsessed with finding the source of the drip. Usually I don’t like using illustrations that have a negative connotation, but the final step to taking vision public is to drip it daily, and this constant dripping is a great way to think about it.

Near the end of Church Unique, I describe your leaders as the engine of your vision. Without leaders that are aligned with (actions) and attuned to (emotions) the vision, you’re destined for failure. How do you keep your key leaders aligned and attuned over time? You’ve got to drip vision daily in your conversations and interactions.

Here are a few simple questions to see how well you drip the vision.

• Have you drawn your strategy on the back of a napkin in a restaurant to explain it to someone in the last month?
• Can all of your key staff and volunteer leaders recite your mission and talk about why it matters?
• Have you spent time in the last month during a staff or leadership meeting to revisit your Vision Frame?

If you answered “no” to any of those questions, you need to do a better job of dripping vision daily. This is where  your Vision Frame language, tagline, and key messages can help. Start using this language all the time—in every meeting, during every conversation. This language should infiltrate and permeate your conversations, becoming a part of your normal vocabulary. By talking vision daily like this, your vision will start to become ingrained as a part of your culture rather than just some language you developed once to be framed and put on the wall.

Here are three practical suggestions for ways you can drip vision daily.

1. In the next conversation you have with a key staff member or volunteer leader, work in at least 3 phrases from your Vision frame, tagline, or key messages.
2. Add “Vision Frame Review” to your leadership meeting agenda for sometime in the next month and take 30 minutes to reflect together on one or two parts of the Vision Frame (I’d suggest reviewing your mission and your strategy).
3. Consider using the Vision Deck as a tool in your regular meetings. It’s a tool we developed with 52 suggestions for ways you can better integrate your vision into your culture during normal meeting rhythms.

The main thing you need to do is start dripping vision daily right now…if you’re not already doing it. You’ve got to be intentional about doing this at the beginning, until you develop it as a habit. Soon, talking vision should become a natural part of your daily, weekly, and monthly rhythms.

If you keep these six steps in mind: fill the pool (by articulating your vision), boil it down (by developing your tagline), describe the water (by crafting key messages), tap into the thirst (by communicating the Big Why), break out the hose (by leveraging every medium), and drip, drip, drip (by talking vision daily), you’ll have vision-soaked communication that will move your church or organization toward being more effective for your mission. And that’s the goal, isn’t it?

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