Expensify Blog

Expense Reports That Don't Suck

We’re hiring WIN-terns because we know you’re a WINNER

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We’re Hiring WINterns!

That’s right folks. We are making moves. We currently have three spots open for YOU college Computer Science people, looking to get a #WINNING Expensify experience. If you are excited about the opportunity to really contribute to a developing product, then keep reading, my loves, keep reading.

Let’s talk about these openings. Two are straight up summer internships for you kids who have to get back in the fall. Short, sweet and to the point we will give you amazing hands on experience managing your own project here! We have several projects that could be your very own and with a little mentorship from one of our own software engineers, we will give you all the tools you need to be a rockstar.

The third one is a longer term co-op. We have officially decided to do it. Yes. A co-op. Starting this summer. This is essentially the same as the other internships but with the length of time you will be given even more experience with our website, projects and our super cool team!

Perks of being an Expensify WIN-tern? The list never ends. Well it does but its still awesome. We will provide housing and pay you a little something for being so cool. Lunch can be expensified every day plus dinner for those who stay late. Anything can be added to the grocery list each week so whatever your heart desires is available for snack time.

Questions, comments, excited to apply? GREAT! We love the enthusiasm. Lets do this. Our application process is the same as our full time application but when you diligently send it to jobs@expensify.com with your resume also attached, can you put “WINTERN” in the subject so I don’t jump to conclusions that you are just SO excited about Expensify that you want to drop out of school to work with our rockstar team of engineers? Thanks!

I am so looking forward to hearing from you!

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  • Written by alexandrarevelli

    March 1, 2012 at 6:38 pm

    Posted in Announcements

    Expensify Awarded “Hottest San Francisco Company” Award

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    I’m very flattered to announce that Expensify has been picked by Lead411 as one of the “fastest growing companies of San Francisco”. Woot! Press release follows:

    Hottest San Francisco Company Awardees Announced by Lead411
    Lead411 recognizes the fastest growing technology companies in San Francisco

    Los Angeles, CA (PRWEB) February 21, 2012
    In order to recognize the hottest technology companies in San Francisco, Lead411 (www.lead411.com) is proud to announce the release of the ‘Hottest Companies in San Francisco” awards for 2012.

    Background
    On a daily basis, the Lead411 research team scours through at least 600 press releases and business articles including venture capital financings, company launches, office openings, new customer press releases, etc. This information has given insight to which are the fastest growing technology companies in U.S. Their “Hot List” awards have been created to recognize these fast growing companies. This particular list originally started with over 2600 companies and it has been narrowed down to the top 80.

    “This is our 3rd Annual San Francisco award. We are pleased with the recognition the Award has received over the past few years,” said Tom Blue, CEO of Lead411, “and we are very proud of the respected list of companies for the 2012 winners.”

    How the List Was Chosen
    First, all companies must be in either the Software, Wireless, Hardware, Internet, or Media industry, a privately held organization, and be within San Francisco region. From there, each company must meet one or more of the following requirements;

    100% increase in revenues over the past 2 years
    OR $5M+ in funding in the past 2 years.

    List of Company Names:
    3VR Security, Inc, 99designs, Affine Systems, Anaplan Inc, AppDynamics, Bleacher Report, Bricsnet US, LLC, BrightRoll, BrightTALK Inc, Cantaloupe Systems, ClearSlide, CloudFlare, CollabNet Inc, Crowd Factory, Crowdcast , CrowdFlower , Demandbase, Inc, Dropbox, eCert Inc., Eventbrite, Inc., Evolv On-Demand, Expensify Inc, Extole, Flingo, Flite, Inc, Flurry, Inc., Formspring.me, Inc, Framehawk, Get Satisfaction, Inc., Good Data, Grockit Inc, Hotel Tonight Inc. , Huddle US, Idle Games, InsideView, Jaspersoft, Jawbone, Joyent Inc, KIXEYE, Kontagent, KXEN Inc, Lumosity, Marin Software, Martini Media, Mashery, Inc, Metacafe, Inc, mFoundry, MoBeam Inc, New Relic, PlayFirst Inc, PowerReviews Inc, Practice Fusion, Prosper Marketplace, Inc, Quid Inc, RadiumOne, Rocket Ninja Inc, Scality, Scribd, Servicemax Inc, Socialcast, Spigit, StackMob, Steelwedge Inc., Stitcher, Stripe, StumbleUpon, Sugar Inc, Tapjoy, Taulia Inc., The GigaOM Network, Ticketfly, TokBox Inc, Twelvefold Media, Twitter, VirtuOz Inc, Xobni Corporation, Xoom Corporation, Yammer Inc, Zimride, Inc, Zinio LLC,

    List and Details:
    The entire list including more details about the award and winners can be found at

    www.lead411.com/awards/2012/san-francisco.html

    About Lead411
    Lead411 provides information, news, and research about U.S. companies and their executives. Founded in 2001, its goal has been to focus on quality corporate data that is valid and useful rather than producing as many company records as possible. In addition, Lead411 tracks company news in order to alert its customers about venture financing, new hires, hiring plans, etc. Customers include Gartner, Administaff and ADP

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  • Written by David Barrett

    February 21, 2012 at 6:00 am

    Posted in Announcements

    Pro Tips Monday: Using Bill.com

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    Do you or your company use Bill.com? Have you thought about using it but you wanted to make sure that you could integrate your Expensify account with it? Well good news, you can!

    If you don’t know about Bill.com – Bill.com is a great platform to streamline and automate vendor bill payment and customer invoicing. To read more about them, visit their site: www.bill.com

    Once you have created your company specific Bill.com email address, you will then use that to send your company’s expense reports. When a report has been approved and is ready to send, you will use one of our features in the Reports tab, the ‘share with accountant’ button across the top row:

    Once you click that button, you will then see the option to send this report to your @bill.com email address you have already set up.

    The ‘share with accountant’ button will remember the last email address that you used for each policy. So if you have multiple policies, you will only have to enter the email address for each policy once.

    If you have any questions, please do not hesitate to email Help@expensify.com, tweet at us: @Expensify or just send us a smoke signal.


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  • Written by Omar Al-Agely

    February 20, 2012 at 6:37 pm

    Posted in New Feature, Pro Tip

    Tagged with expense reports, expensify, pro tips

    Expensify Web Receipts extension for Google Chrome

    with 3 comments

    In case you haven’t already heard, Expensify’s Web Receipts extension for Google Chrome helps you capture receipts from the websites you visit in just one click.

    Expensify Google Chrome Extension

    Install the extension and connect it to your account and you’ll be ready to send us web receipts.

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    Expensify Chrome Extension menu

    We’ll create a screenshot of the entire webpage and send it to Expensify.

    No need to save a file to your desktop and to upload it to Expensify.

    No need to get an email and forward it to receipts@expensify.com.

    No, just one click and you are done!

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    Receipt Created

    Find a bug or have a suggestion?  Just pop us an email at help@expensify.com.

    Also if you like the extension, please leave a review and Google +1 it!

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  • Written by Thomas Genin

    February 20, 2012 at 12:36 pm

    Posted in New Feature

    Tagged with Chrome Extension, Extension, Google Chrome

    Centrally Manage Company Mileage Rates

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    Attention all Expensify administrators! We’ve just added a subtle new feature, one that has powerful implications: You can now create a mileage rate for everyone in your expense policy.  Check it out!

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    Set a mileage rate for all employees in your expense policy

    Any new Expensify account will default to the current IRS mileage rate of $0.555.

    For companies on the Team or Corporate plan, visit Settings -> Policies -> [Policy Name] -> Basics to set your company’s mileage rate.  And for individuals, you can update your mileage rate in a new section of our site: Settings -> Preferences -> Mileage.

    Whatever rate you choose, all mileage expenses recorded on our website and mobile apps will calculate based on this rate.  Have fun with this new feature!

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  • Written by Jason Mills

    February 16, 2012 at 6:00 am

    Posted in New Feature

    Pro Tip Mondays: More Webinars!

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    This week is going to be an unusual Pro Tip Monday… our recent success with weekly Webinars has made us want to do more! We want to find out the relevant topics that we know our amazing users will benefit from (yes, this is going to be one of those blog posts)

    We currently have two Webinars that we do every week – one on each Wednesday and Friday at 11:30am PST. On Wednesday we go over the basics – how to create expenses, create a report and put expenses in the report to then submit to your manager. On Friday, we go over how to setup your company account and also link Expensify with your accounting software. To register for either one of these webinars, just choose the day and time below:

    Wednesday webinars: Using Expensify
    Wed, Feb 29, 2012 11:30 AM – 12:00 PM PST
    Wed, Mar 7, 2012 11:30 AM – 12:00 PM PST
    Wed, Mar 14, 2012 11:30 AM – 12:00 PM PST
    Wed, Mar 21, 2012 11:30 AM – 12:00 PM PST
    Wed, Mar 28, 2012 11:30 AM – 12:00 PM PST

    Friday webinars: Company Setup and Integrating Expensify with your Accounting Package
    Fri, Feb 24, 2012 11:30 AM – 12:00 PM PST
    Fri, Mar 2, 2012 11:30 AM – 12:00 PM PST
    Fri, Mar 9, 2012 11:30 AM – 12:00 PM PST
    Fri, Mar 16, 2012 11:30 AM – 12:00 PM PST
    Fri, Mar 23, 2012 11:30 AM – 12:00 PM PST

    Over the past couple of weeks, our attendance for these Webinars have more than doubled (which is awesome!) and we want to add 2 more to this weekly list.

    SO this is where you come in: as our awesome users, what would you like to see? What do you think would be helpful for your company and/or companies like yours to see?

    Any and all feedback is welcome!!

    As always, if you have any questions, do not hesitate to send us an email: Help@Expensify.com

    Update 1: If you missed this week’s Wednesday Webinar, here it is:

    Update 2: And if you missed our Friday webinar:

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  • Written by Omar Al-Agely

    February 14, 2012 at 10:01 am

    Posted in Announcements, Pro Tip

    Tagged with accounting software, custom expense reports, expensify, Quickbooks, webinars company

    Expensify Leads ScanAnywhere Alliance Against Toxic Receipt Menace

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    Update: You might also enjoy our new Chrome Extension, or just sign in and click “import from…” on the Receipts page to see all the options below and more — including our new desktop scanning integration!

    SAN FRANCISCO, Feb 13, 2012 /PRNewswire/ – Expense reports suck, and receipts are to blame. Expensify claims to offer “expense reports that don’t suck!” and they can’t be too bad — 100,000 companies now use Expensify, who upload over 10,000 receipts and submit over $2M in expense reports every day. But a challenge this great requires allies, so Expensify created the ScanAnywhere Alliance: a fearless crew fighting the toxic tide of crumpled, BPA-laced receipts lurking in pockets everywhere.

    But this is only the beginning. Even as we go into battle a single, unified force, we are in secret negotiations with ever more partners to swell our ranks. Visit blog.expensify.com to learn more, contact david@expensify.com to join, or see our intrepid CEO David Barrett speak live at SXSW about “How the Wallet Was Won: The End of Paper Receipts“. Together we stand, and together, we will prevail.

    About Expensify
    Expensify does “Expense reports that don’t suck!” by importing eReceipts from credit cards, SmartScanning paper receipts from mobile phones, submitting expense reports through email, and reimbursing everything online with QuickBooks and direct deposit. Expensify has raised $6.7M, builds incredible technology, and is always hiring.

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  • Written by Matt McNamara

    February 13, 2012 at 6:00 am

    Posted in Announcements

    Expense and report management for Android!

    with 3 comments

    Love Expensify?

    Have an Android phone?

    Well, your life just got a whole lot better.

    Take a look at what got a huge update today; our Android app!


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    Now you can:

    • View and edit all of your expenses
    • View your receipts, and zoom in to see the details
    • View all of your reports and their expenses
    • Organize your unreported expenses into reports
    • Create, rename, and submit reports

    To get all this, just update to version 3.0 from the Android Market!

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    Tony & Tom.

    Team Mobile

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  • Written by Tom Jacobs

    February 8, 2012 at 9:08 pm

    Posted in Announcements

    Pro Tips Monday: Exporting to QuickBooks Desktop (yes, one more time)

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    Recently, I have been receiving a lot of emails asking for help on how to sync Expensify with QuickBooks – so I have the need to re-blog this.In case if you still have questions, we do have a very detailed, step by step guide in our help section as mentioned above (www.expensify.com/help/quickbooks) as well as a weekly Webinar every Friday at 11:30am PST that will go over how to establish this connection and every possible other connection to your account package supported by Expensify. To register for that, click on any of the following links:

    Fri, Feb 10, 2012 11:30 AM – 12:00 PM PST
    Fri, Feb 17, 2012 11:30 AM – 12:00 PM PST
    Fri, Feb 24, 2012 11:30 AM – 12:00 PM PST
    Fri, Mar 2, 2012 11:30 AM – 12:00 PM PST
    Fri, Mar 9, 2012 11:30 AM – 12:00 PM PST

     

    QuickBooks is an amazingly powerful tool.  It can be configured (and misconfigured) countless ways.  But the high level concept of how to export from Expensify to QuickBooks desktop is relatively straightforward.  There are a bunch of detailed instructions in our help section, but here’s a quick step-by-step guide — feel free to print it out so you can follow along.

    Phase 1: Clean up your account
    First, if you’ve already started exporting and it’s not working for you for some reason, I suggest cleaning up your account so we can start over from scratch.  Don’t worry: you won’t lose any data or affect your QuickBooks company file or Expensify reports in any way — this just removes any old connections so we can rebuild them from scratch.

    1. Sign in to Expensify using the https://expensify.comlink (eg, do notsign in via Intuit Workplace). This just keeps things easy.
      • If necessary, reset your password by going to https://expensify.com/signin and clicking “forgot your password?”
    2. Click “Settings” in the upper right, then “Connections” on the left, and click “delete” next to any existing QuickBooks connections. This won’t affect your data, but it will just disconnect it from your Expensify account.
    3. Remove your “Intuit” secondary login. Just more cleanup. Click “Settings” in the upper-right, then “Account” on the left, and click “[remove]” next to any “intuit” line in the “Secondary Logins” section.

    Phase 2: Connect to QuickBooks and export the report
    Next, let’s go set up a new connection to QuickBooks using the QuickBooks web connector, and then export our first report.

    1. Shut down QuickBooks, QuickBooks web connector, or essentially anything Intuit or QuickBooks-related on your desktop.
    2. Close all web browsers.
    3. Open a new web browser (I strongly recommend Google Chrome).
    4. Sign in to the Expensify website direct using this link: https://expensify.com
      • Note: Do NOT sign in via Intuit Workplace, Intuit App Center, or by clicking anything inside of QuickBooks. This is an advanced feature.
    5. Click “Reports” at the top of the Expensify site.
    6. Click the name of the report you want to export.
      • If there are no reports here, click “new report” and create one for testing — add at least one expense to it by clicking “new expense”. Basically, expenses needed to be added to a report before they can be exported to QuickBooks.
    7. Click “export to…” along the top.  If there is no “export to…” button:
      • If someone else submitted this to you, click “approve” first, and choose “final approve”.
      • If you created this report, click “archive” first.
    8. Choose the company you want to export to.
      • If no companies are listed, follow these instructions.
      • When done, go back to step (1) and start over.
    9. Review the export options — this explains exactly where the data will be put inside QuickBooks.
    10. Click “export” at the bottom.
    11. Open the QuickBooks company file on your desktop.
    12. Open the QuickBooks Web Connector by clicking “File -> Update Web Services” inside QuickBooks.
      • If it doesn’t open, reboot computer and try again.
      • If it still doesn’t open, call Intuit (888-222-7276).
    13. Verify the Expensify connection is selected.
    14. Click “Updated Selected”
    15. This will cause QuickBooks to connect to Expensify and download the information into QuickBooks. When it reaches 100%, it should be done!

    And that should do it.  It’s not exactly a painless process, but it’s an incredibly powerful one!

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  • Written by Omar Al-Agely

    February 6, 2012 at 6:26 pm

    Posted in Pro Tip

    Tagged with campaign finance reporting, expense reports,

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